Billing Medi-Cal for Eyesight Care Companies – The ten most common Eyesight Care denial messages

Medicaid can be difficult to adequately invoice and obtain for eyesight treatment expert services. Optometrists and ophthalmologists with Medicaid patients have to have to be conscious of distinct payor nuances and suitable techniques to avoiding denials and get reimbursed for their expert services. I lately attended a seminar for California’s Medicaid program (Medi-Cal), and learned some appealing tidbits. Medi-Cal lately compiled details from their denial records to track the ten most common denials for eyesight treatment statements. Below they are by best denial (#1-#ten), RAD Code, and corresponding denial concept.

(#1) – 0139 – Treatment/services is invalid for assert variety on day of services (#2) – 0314 – Receiver is not suitable for month of services billed (#3) – 0036 – RTD (Resubmission Turnaround Document) was either not returned or was returned uncorrected therefore, your assert is formally denied (#four) – 0002 – The recipient is not suitable for added benefits below the Medi-Cal program or other special plans. (#five) – 0033 – The recipient is not suitable for the special program billed and/or restricted expert services billed. (#six) – 0392 – Rendering supplier variety/license variety is not on the Company Master File. Contact rendering supplier to verify variety. (#7) – 0042 – Day of services is missing or invalid. (#eight) – 0062 – The facility variety/Position of Support is not acceptable for this method. (#9) – 0351 – Extra added benefits are not warranted for each Medi-Cal laws. (#ten) – 0010 – This services is a duplicate of a earlier paid out assert.

The good stick to-up techniques for these eyesight treatment assert denials rely on the variety of denial concept and the underlying problem with the assert. The resource of the problem may well be very easily observed by way of simply just overview and stick to-up. Below are some stick to-up techniques instructed and billing suggestions for each RAD Code:

0139 – Rebill the assert
*Test if method code is legitimate Test day of services Browse supplier guide for billing improvements*
0314 – Submit attractiveness inside of 90 times
*Validate day of services on the assert Validate recipient’s eligibility If recipient has a Share of Expense, then obtain and spend it down Refer to Share of Expense portion in Element 2 of supplier guide*
0036 – Rebill the assert
*Return the RTD by the day indicated at best of RTD If assert was resubmitted, disregard the denial.*
0002 – Submit attractiveness inside of 90 times
*Validate recipient’s eligibility Test recipient’s day of birth and day of issue on the BIC card Validate that recipient’s fourteen-character BIC variety matches the variety billed on the assert and/or the RAD*
0033 – Submit attractiveness inside of 90 times
*Validate recipient’s eligibility Test recipient’s eligibility Validate recipient is enrolled in the appropriate plans Refer to supplier guide below Companies Limitations portion of Element 1 of guide for restricted codes and messages.*
0392 – Submit attractiveness inside of 90 times
*Test NPI Validate if supplier is in Company Master File for the distinct expert services billed Test if supplier is even now energetic Contact DHCS supplier enrollment division*
0042 – Rebill the assert
*Validate the day of services Test for previous payment Test if method code is even now legitimate*

0062 – Rebill the assert
*Test the facility variety/Position of Support code Validate method code Test from-by way of dates of services Test Element 2 of supplier guide for record of legitimate amenities codes*
0351 – Rebill the assert or Submit an attractiveness with 90 times
*Validate that the variety of times or units for the expert services billed on the assert do not exceed acceptable maximum For interim eye examinations inside of the 24-month protection period of time, refer to the Expert Companies: Analysis Codes portion in the Eyesight Care supplier guide for a record of legitimate analysis codes that need to be billed with CPT-four codes 92004 and 92014 for payment.*
0010 – Submit attractiveness inside of 90 times
*Test the NPI Validate recipient’s fourteen-character BIC variety Test from-by way of dates, Chedk records for previous payment. If no previous payment, then verify all related data these kinds of as method code, modifier, and rendering supplier variety/NPI.*
I also took some additional notes pertaining to billing and Medi-Cal in general:

  • In May possibly 2010, Medi-Cal will begin presenting on the web webinars and digital lessons.
  • Medi-Cal Regional Representatives can be scheduled appear to your healthcare business for in-person seminars and to enable with distinct billing thoughts.
  • All lab operate need to be despatched to PIA optical laboratories….the California Prison Field Authority (PIA) which fabricates all eyewear for Medi-Cal recipients.
  • In general, if a denial is eligibility similar, it is generally instructed to go to an attractiveness (if you have proof of eligibility).
  • When sending an attractiveness for eligibility, also deliver the Proof of Eligibility (either the internet print-out or physical copy).
  • If the recipient has no BIC and no SSN, call the regional Social Companies Business and they will be capable to search-up the BIC variety for you.
  • If you miss out on the 90 working day attractiveness, submit a CIF (statements inquiry type) and get a contemporary denial in purchase to re-attractiveness.
  • If it passes six months, deliver a CIF.
  • The entire supplier guide is on the web as properly as the eyesight treatment portion.

There is a great deal of data to cover with Medi-Cal, but if you’re an optometrist or ophthalmologist with Medi-Cal patients you can unquestionably want to continue to be educated.